Project Administrator

Calgary, Alberta, Canada .
full-time . November 7, 2024

Description

We have an immediate opportunity for a Project Administrator. This position is based in our Calgary office. In this role, you will have the opportunity to work with an exceptional management team within a supportive and collaborative company culture. Come join our team and experience the difference.

In this role, the individual will ensure the timely delivery and receipt of project LEMs to account for field services, invoicing of projects through AIMSIO, and assisting with project setup upon award. They will bring a positive attitude with a structured approach, logical reasoning, and will possess an exceedingly high attention to detail.

Accountabilities

Project Support and Safety Tracking
LEMs
Invoices and budget tracking
Equipment and Fleet Management

Responsibilities

Actively going through timesheet information and generating daily LEMs for client timeline submittals.
Following through with client contacts on daily, weekly and month end LEM signage.
Prepare and submit monthly invoices.
Maintaining positive communication with client representatives.
Work alongside and regularly communicates with project managers, project supervisors and field teams, helping achieve project success.
Assist the PM in safety statistics and field documentation signoffs.
Assist the PMs, Equipment Coordinator and field team in scheduling fleet maintenance and equipment calibrations.
Assist the Project managers and Field Supervisors with any other general project administrative requirements.
Tracking of project budgets and requesting PO/ contract amendments.
Prepare project testing summaries.

Skills & Competencies

2-3 years of experience as a Project Administrator or Project Coordinator is required.
Proficiency in LEM (Labour, Equipment, and Materials) and invoicing processes.
Experience with Aimsio software is an asset.
Proven experience in budget tracking.
Familiarity with contract management.
Background in Civil Engineering or Construction is considered an asset.
Strong organizational skills.
Excellent communication abilities.
Proficiency in Microsoft applications, including Word, Excel, and Outlook.
Knowledge of file management, transcription, and general administrative procedures.
Ability to meet tight deadlines.

Why work with us?

· High potential for growth – we are growing and will have many options for supervisory and leadership positions.

· We invest in our people – we believe in investing in our people to help them grow and become the best version of themselves.

· Your voice will always be heard – we do not believe in top-down management. We value everyone's opinion.

· We hire people who share our values – Productive and Hardworking, Personable, Professional, Humble and Adaptable.

Inline Perks:

Medical, dental, and vision coverage
RRSP matching program
Personal Days
Work from home days
Fun office events
Career Learning and Development

Know someone who would be a perfect fit? Let them know!